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When Do You Need to Book a Wedding Videographer?

Booking a wedding videographer is an important step in planning a wedding, and it is important to get it right. When it comes to booking your wedding videographer, timing is key. You need to ensure that the videographer you choose will be available on the day of your wedding and that you will have enough time to plan and create your perfect wedding video:

When Should You Book a Videographer for Your Wedding?

Your wedding day is sure to be one of the most memorable days of your life, and it's important that you capture every special moment. Hiring a videographer is a great way to ensure you have a lasting record of all of your wedding day memories, but how do you know when you should book one? Here, we'll explore the best times to book a videographer for your wedding.

Before You Choose Your Venue

One of the first important steps when planning your wedding is selecting a venue; this is also a great time to find your videographer. Even if you don't plan to start working with them right away, getting in touch with them before you choose your venue is a great way to ensure they are available for your wedding date and familiar with the space. This way, you don't have to worry about them being unfamiliar with the venue's layout and ill-prepared to capture your day's best angles.

As Soon as Possible After You Set Your Date

If you haven't done it already, booking your videographer as soon as possible after you've set your wedding date is important. This is especially important if you're planning a wedding during a peak season, as your preferred vendor may already be booked for that date.

It's also important to book as soon as you can so that you can start discussing your style, budget, and any other specific requirements you may have for your video. Videographers are often booked for months (and sometimes years) in advance, so it's best to get in touch as soon as possible to ensure you get the one you want.

When You're Finalizing Other Vendors

As you start to finalize other vendors for your wedding (such as photographers, florists, etc.), it's time to focus on your videographer. While it may seem like a secondary priority, the videographer is essential to any wedding. Not only do they capture all the best moments of your ceremony, but they also document all of the fun and spontaneous moments of the day. This can include everything from your grandmother tearing up during the father-daughter dance to your guests having a great time at the reception.

Before You Finalize Your Wedding Timeline

Once all the details of your wedding day have been finalized (your venue, ceremony, reception, etc.), the next step is to go over the timeline of the day. This is when you'll finalize what time the ceremony and reception begin, the order and timing of the other events and activities, etc. This is also a great time to discuss your timeline with your videographer and ensure they know exactly when they will need to set up and start shooting.

Some Final Tips

As you begin the process of finding your perfect videographer, there are a few other tips to keep in mind. First and foremost, always make sure to thoroughly review the videographer's portfolio before deciding to hire them. Viewing their previous work is a great way to ensure you're hiring someone who is experienced and shares your vision for your wedding video.

It's also important to make sure that you check their contract and see what their policies are for rescheduling, deposits, and cancellations. This way, you won't be surprised if any unexpected hiccups occur during the planning process.


Choosing the right wedding videographer is an important decision, and it's important to book them in a timely manner. Start the process as soon as you set your wedding date, and review their portfolios and contracts before making a final decision. That way, you can have peace of mind knowing that your special day will be captured in the best way possible.

Chief the Creator is a wedding photography and videography business located in Westchester, NY. We create unique, cinematic videos and photos so you can cherish the memories of your most special day for years to come. Contact our wedding videographer today!

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